Qualifications:
• National Senior Certificate (Matric) or equivalent.
• Diploma or Degree in Business Administration, Office Management, or related
field.
• Computer literacy (Microsoft Office – Excel, Word, PowerPoint, Outlook).
Experience:
• Minimum 2 years’ experience in site administration or similar role within a plant,
mining, or industrial environment.
• Proven experience in document control, reporting, and administrative systems.
• Experience with compliance administration (OHSA) will be advantageous.
• Experience in procurement and stock control processes.
• ERP system experience (Acumatica or similar) will be advantageous.
TECHNICAL KEY PERFORMANCE AREAS
Administrative Systems & Document Control
• Maintain and manage document control systems, registers, and filing structures
• Ensure all site records are accurate, up to date, and easily accessible
• Manage document version control, archiving, and retention processes
Operational Administration & Coordination
• Coordinate meetings, schedules, and administrative workflows across departments
• Manage communication with internal teams and external service providers
• Support plant operations through efficient administrative processes
Compliance & Reporting
• Ensure all administrative processes comply with company policies and OHSA requirements
• Maintain safety-related administrative records and inspection documentation
• Compile and submit accurate administrative and operational reports
Procurement & Stock Control
• Support procurement processes for consumables, stationery, and officeequipment
• Monitor stock levels and ensure timely ordering to prevent operational delays
Inspection & Service Coordination
• Maintain inspection and service schedules (matrix) for administrative compliance
• Coordinate third-party service providers and ensure work is completed as planned
Continuous Improvement
• Identify opportunities to improve administrative systems and processes
• Support initiatives to improve efficiency, accuracy, and service delivery
Health and Safety
• Ensure adherence to Health and Safety standards and administrative compliancerequirements
• Maintain accurate safety documentation and records
The main purpose of this position is to ensure the smooth, compliant, and efficient
functioning of all administrative systems within the plant.
The Site Administrator is responsible for managing document control, administrative
processes, reporting, procurement support, and compliance requirements to support
overall plant operations.
The role operates within a mining/plant environment and requires close coordination with
operations, maintenance, and external service providers.
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