Project Procurement Specialist

DUTIES AND RESPONSIBILITIES

Procurement Planning

• Develop project specific procurement strategies and plans aligned with project timelines and budgets.
• Conduct market research to identify suitable suppliers and assess market conditions.
• Collaborate with Engineering, Projects and Finance Teams to forecast requirements and define procurement specifications.

Sourcing and Tender Management

• Prepare and issue RFQs, RFPs and tenders for equipment, materials and services.
• Conduct bid evaluation (technical and commercial) and prepare tender recommendations reports.
• Lead negotiations to secure optimal pricing, cost management, delivery and contractual terms.
• Ensure adherence to governance requirements, including Contract & Purchasing Committee submissions and approval protocols.

Contracting

• Draft and review contracts in alignment with organisational templates and legal standards.
• Monitor contracts execution, ensuring compliance with scope, cost and performance obligations.
• Maintain accurate contract records and manage renewals, amendments and close-outs.

Supplier Management

• Identify, prequalify and manage suppliers to ensure capability, reliability and compliance.
• Conduct supplier performance evaluation and implement cost & efficiency improvement plans where necessary.
• Facilitate supplier meetings and resolve performance or delivery issues.

Compliance and Reports

• Ensure all procurement activities comply with company policies, health and safety standards and regulatory frameworks including B-BBEE and local content requirements.
• Prepare and present reports on resource status, component lifespan, and repair costs to management.
• Track procurement spend, savings and performance metrics for reporting purposes.
• Maintain accurate procurement documentation for audit and project review purposes.

Sustainability and Continuous Improvement

• Promote ethical and sustainable procurement practices, supporting ESG goals.
  • Achievement of cost savings and value optimisation.
  • Timely procurement and delivery in line with project schedules.
  • Contract compliance and supplier performance ratings.
    • Contribute to process improvement initiatives to optimize cost, efficiency and transparency.
    • Support lessons learned and knowledge sharing initiatives post project.
    • Stay informed about market trends, new technologies, and innovative purchasing solutions to support cost reduction and process improvements. Procurement documentation accuracy and audit ratings.
  • Minimum 5 to 8 years of procurement experience, preferably in mining or heavy equipment industry.
  • Proven experience in tender management, contract negotiation and supplier performance management.
  • Working knowledge of ERP systems e.g. Accpac.
    • Bachelor’s Degree in Supply Chain Management, Procurement, Engineering or Business Management.Working knowledge of Workflow systems e.g. BPM.QUALIFICATIONS & EXPERIENCE
  • Trade Certification
    • Certificate in Supply Chain Management or Chartered Institute of Procurement and Supply (CIPS) will be advantageous.

    Experience

  • • Minimum 5 to 8 years of procurement experience, preferably in mining or heavy equipment industry.
    • Proven experience in tender management, contract negotiation and supplier performance management.
    • Working knowledge of ERP systems e.g. Accpac
  • Working knowledge of Workflow systems e.g. BPM.
  • Experience managing high-value and technically complex contracts.
• SKILLS AND KNOWLEDGE

   

  Technical Skills

  • Valid Driver’s license.
  • Deep understanding of mining supply categories and project procurement.
  • Adequate knowledge of mechanical equipment and electrical equipment used in the mining environment for procurement purposes.
  • Strong all-round technical knowledge and understanding of mining processes.
  • Financial and commercial acumen.
  • Proficiency in Microsoft Office and procurement systems (BPM).
  • Familiarity with ESG and local procurement policies (B-BBEE, Mining Charter, etc).
• • The ability to analyse data, evaluate bids, and resolve complex procurement-related issues.
  • Analytical & Problem-Solving Skills

  Communication

  • Strong leadership and stakeholder engagement skills.
  • Problem-Solving
    • Ability to identify root causes of issues, develop solutions, and make practical decisions under pressure.
    • High attention to detail and analytical ability.

     

    Negotiation

    • Strong negotiation and influencing skills.

     

    Business Acumen

    • Understanding of commercial drivers, budgeting, and how to balance operational costs with component availability.
    • Integrity, professionalism and accountability.
    • Ability to work independently and in cross functional teams.

    Working Conditions

    • Mine based location.
    • May require travel to supplier premises for quality control inspections.
    • Flexibility to work extended hours during peak project phases.

     

    INHERENT REQUIREMENTS:

    • Certificate of Fitness to work in a mining environment.